WHEREAS Article IV, Section 7 of the Corporate Bylaws empowers the Board of Directors (“Board” or “Directors”) of the Recreation Centers of Sun City, Inc. (“RCSC” or “Corporation”) to adopt Policies (“BP” or “Policies”) not in conflict with the Restated Articles of Incorporation (“Articles”) or the Corporate Bylaws (“Bylaws”).
WHEREAS to minimize inconsistencies, misunderstandings and misinterpretations inherent in verbal instructions, rules and regulations, the Board of Directors has established Board Policies in written form. Such Policies shall be titled, numbered and indexed for easy reference and use.
WHEREAS the Restated Articles of Incorporation and the Corporate Bylaws shall take precedence over Board Policies and that the following Board Policy on Standing Committees shall provide instruction, direction and guidelines regarding such and shall remain in effect until such time it is amended or removed by the Board.
WHEREAS Article VI of the Corporate Bylaws empowers the RCSC Board to create or eliminate committees as they may deem necessary to properly and effectively carry on the affairs of the Corporation.
WHEREAS Article VI of the Corporate Bylaws defines a standing committee as a small group of Members, subordinate to the Board of Directors, which is organized to assist the Board in specific areas as assigned.
WHEREAS Article VI of the Corporate Bylaws states that standing committees have no decision making authority and are limited to presenting ideas and recommendations to the Board of Directors and Management.
NOW, THEREFORE BE IT RESOLVED the Corporation shall adhere to the following Standing Committee policy:
All standing committees shall have a Board of Director as Chair and Co-Chair who shall conduct committee meetings unless unavailable, then another Board of Director may do so. The Chair, or Co- Chair in the absence of the Chair, shall be responsible for presenting committee recommendations to the Board.
All Standing Committees shall select a Secretary annually, who shall prepare a summary of the committee meeting and submit it to the Board office within three (3) days of the committee meeting. If the Secretary is not present, Chair, or Co-Chair in the absence of the Chair, will appoint a Secretary for the meeting.
Should the majority of the members of a Standing Committee and Management disagree, the Board of Directors will make the final decision after hearing both sides of the matter.
Bowling Committee: The purpose of the Bowling Committee is to assist in the promotion and help maintain interest in the game of bowling and encourage fellowship amongst bowlers, gather input from members of the community and recommend changes to the Board of Directors in bowling policies, fees, operations and facilities as a result.
Club Organization Committee (“COC”): The purpose of the Club Organization Committee is to support RCSC Chartered Clubs as needed, make recommendations for Chartered Club policy changes to the Board of Directors, promote and encourage participation in clubs, and assist with club member disciplinary issues.
Election Committee (also known as Balloting Committee): The purpose of the Election Committee is to recruit a sufficient number of Board of Director candidates, conduct the candidate forums, ensure that elections and recall elections of the Board of Directors are conducted pursuant to the Corporate Documents, and announce the results.
Entertainment Committee: The purpose of the Entertainment Committee is to preview and recommend to Management, when possible, entertainment for the shows at the Sunbowl amphitheater and the Sundial summer series of Sunday free shows and to critique these performances, evaluate the audience response, and recommend whether the performer/act should return.
Finance & Budget Committee: The purpose of the Finance & Budget Committee is to review financial statements to determine the financial performance year-to-date of the operation in comparison to budget and the previous year, advise the Board of Directors of any concerns regarding the financial operations and make recommendations to the Board of Directors regarding the annual operating and capital budget.
Golf Advisory Committee: The purpose of the Golf Advisory Committee is to assist in the promotion and help maintain interest in the game of golf and encourage fellowship amongst golfers, gather input from members of the community and recommend changes to the Board of Directors in golf policies, fees, operations and facilities as a result. The Golf Advisory Committee shall direct each golf course’s Green Committee.
Insurance Committee: The purpose of the Insurance Committee is to review and recommend to the RCSC Board of Directors insurance requirements and adequate coverage and selection of insurance brokers/agents/carriers which will be reviewed regularly based upon service, bid proposals and recommendations for any changes or additions.
Lawn Bowling Advisory Committee: The purpose of the Lawn Bowling Advisory Committee is to assist in the promotion and help maintain interest in the game of lawn bowling and encourage fellowship amongst lawn bowlers, gather input from members of the community and recommend changes to the Board of Directors in lawn bowling policies, fees, operations and facilities as a result.
Outreach & Communications Committee: The purpose of the Outreach and Communication Committee is to recommend avenues for reaching out and interacting with RCSC Cardholders to facilitate communication and exchange of information; and to recommend information of interest and value to be provided to RCSC Cardholders and potential Sun City AZ residents.
Properties Committee: The purpose of the Properties Committee is to conduct at least three complete inspections annually of all the Corporation’s physical properties, including the buildings, equipment, and grounds surrounding the buildings to determine if they are safe, properly cared for, and in good condition, meet with Management to report the status of the facilities, and make recommendations to Management and/or the Board of Directors for the better preservation and care of the facilities.
Standing Committees shall not meet in the months of July and August. Other months without meetings can be determined by each committee individually.
BE IT FURTHER RESOLVED that a copy of this resolution shall be posted on the RCSC website for members and shall be made available to members upon request at no cost.
Adopted and signed this 27th day of March, 2014 at a duly called Board meeting by a majority (5) of the Recreation Centers of Sun City, Inc. Board of Directors.